(last updated 28/11/2022)
Ilam Homestead Function Centre Limited (we, us, our) complies with the New Zealand Privacy Act 1993 (the Act) when dealing with personal information.
Personal information is information about an identifiable individual (a natural person).
This policy sets out how we will collect, use, disclose and protect your personal information.
This policy does not limit or exclude any of your rights under the Act. If you wish to seek further information on the Act, see www.privacy.org.nz.
This policy applies only to information provided by you to us. We use third-party providers for ticket management (including but not limited to ‘TicketFairy.com’ and ‘Eventbrite.com’) and internet payments (including ‘Stripe.com’). These third-party providers collect personal information and publish their own respective privacy policies on their respective platforms/websites. While we have made every effort to select reputable and secure third-party providers, we are not responsible for personal information provided to third-party providers. If you have queries, or you are in doubt about how these third-party providers will use, store or protect your personal information please contact them directly.
CHANGES TO THIS POLICY
We may change this policy by uploading a revised policy onto the website. The change will apply from the date that we upload the revised policy.
WHO DO WE COLLECT YOUR PERSONAL INFORMATION FROM
We collect personal information about you from:
• you, when you provide that personal information to us, including via the website and any related service, through any registration or subscription process, through any contact with us (e.g. telephone call or email), or when you buy or use our services and products
• third parties where you have authorised this or the information is publicly available.
If possible, we will collect personal information from you directly.
• at our events we may collect personal information contained in photographs, videos, audio recordings or other digital or physical formats, gathered from public areas within our events, to enable us to advertise and market our products
HOW WE USE YOUR PERSONAL INFORMATION
We will use your personal information:
• to verify your identity
• to provide services and products to you
• to market our services and products to you, including contacting you electronically (e.g. by text, phone or email for this purpose)
• to improve the services and products that we provide to you
• to undertake credit checks of you (if necessary)
• to bill you and to collect money that you owe us, including authorising and processing credit card transactions
• to respond to communications from you, including a complaint
• to conduct research and statistical analysis (on an anonymised basis)
• to protect and/or enforce our legal rights and interests, including defending any claim
• for purposes of advertising and marketing our products including but not limited to social media posts, advertisements, magazine articles, television adverts, radio advertising or other similar uses of photographs, videos, audio recordings or other digital or physical formats, gathered from public areas within our events, to enable us to advertise and market our products.
• for any other purpose authorised by you or the Act.
DISCLOSING YOUR PERSONAL INFORMATION
We may disclose your personal information to:
• another legal entity within our group including subsidiaries and any incorporated joint ventures
• any of our joint venture partners or entities that are subject to an unincorporated joint venture agreement in relation to the event
• any entity that requires your personal information in order to process your entry in to any event, if you have purchased a ticket from us to that event
• any entity that supports our services and products, including any person that hosts or maintains any underlying IT system or data centre that we use to provide the website or other services and products
• advertisers, publishers, producers or other third parties for purposes of advertising and marketing our products including but not limited to social media posts, advertisements, magazine articles, television adverts, radio advertising or other similar uses of photographs, videos, audio recordings or other digital or physical formats, gathered from public areas within our events, to enable us to advertise and market our products.
• a credit reference agency for the purpose of credit checking you
• other third parties (for anonymised statistical information)
• a person who can require us to supply your personal information (e.g. a regulatory authority)
• any other person authorised by the Act or another law (e.g. a law enforcement agency)
• any other person authorised by you.
A business that supports our services and products may be located outside New Zealand. This may mean your personal information is held and processed outside New Zealand.
PROTECTING YOUR PERSONAL INFORMATION
We will take reasonable steps to keep your personal information safe from loss, unauthorised activity, or other misuse.
ACCESSING AND CORRECTING YOUR PERSONAL INFORMATION
Subject to certain grounds for refusal set out in the Act, you have the right to access your readily retrievable personal information that we hold and to request a correction to your personal information. Before you exercise this right, we will need evidence to confirm that you are the individual to whom the personal information relates.
In respect of a request for correction, if we think the correction is reasonable and we are reasonably able to change the personal information, we will make the correction. If we do not make the correction, we will take reasonable steps to note on the personal information that you requested the correction.
If you want to exercise either of the above rights, contact us using the form on the 'Contact us' page. Your message should provide evidence of who you are and set out the details of your request (e.g. the personal information, or the correction, that you are requesting).
We may charge you our reasonable costs of providing to you copies of your personal information or correcting that information.
While we take reasonable steps to maintain secure internet connections, if you provide us with personal information over the internet, the provision of that information is at your own risk.
If you post your personal information on the website’s message board and/or chat room, you acknowledge and agree that the information you post is publicly available.